Play dictation before importing
Save dictation in draft mode
Mark dictation as urgent
Preview Dictation / IntroScan
Create Dictation
Folder
Change column names
VoiceActivation
FF
/ Rew speed & dynamic cueing
Playback dictations in speakers instead of
hand-held mike
Playback system sounds in speakers but
dictations in earphones
Dictation Manager Workflow
Interrupting
speech recognition during a dictation
Start Speech Recognition on program start
Deactivate "EOL" command
"Go
To Sleep" speech command
Add
an instruction to a dictation
Create Phrases
Saving speech-recognized text into the clipboard
Marking
current position within a dictation
Set path to folder when importing
To play a dictation before importing it from a mobile voice recorder or backup file (perhaps to confirm which dictation should be imported) left-click on the dictation to select it, then right-click on it and select the menu option "Preview of Selected Dictations".
To save a dictation as a draft before
it is ready, select the radio button
Blocked from the Save Menu. Only the author
can load and edit blocked dictations. Blocked dictations (In progress) are indicated by the
Head-in-Profile icon 
in Column P, and cannot be unlocked
by others from Dictation
Overview to allow a typist access to it. Player overview does
not show dictations blocked in this manner.
Select the Urgent
Message radio button in the Save menu. When the dictation is saved
in a typist's folder, the typist will receive a notification
and can load it immediately after closing the current dictation.
This function allows the previewing of multiple dictations. To use the function
there must be no dictations loaded into the Recorder / Player. In Dictation
Overview, select two or more dictations (marked in blue) and click the Play button. The selected
dictations will now be played for a few seconds and then you
can enter any relevant details (File ref., Author, Remarks etc) in the Save menu. The length of playback can be set in the Player
under .
Folder names are normally limited to 8 alphanumeric characters
with no spaces or special characters. It is recommended that Dictation Folders
are only created from within Dictation Manager.
Four columns ("File",
"Col 1",
"Col 2" and "Finish by") can be renamed. Right-click on the column heading of one
of these three columns and select the menu option "Columns
and Rows / Change header caption". The current column name appears
highlighted. 
Type in the new name for the column (e.g. Project, Matter,
Patient, Client etc) and press
the ENTER key.
When Col 1 and/or
Col 2 custom columns are renamed, they will appear in the Save menu so that
users can enter their own custom information.
When VoiceActivation is activated,
the Recorder only records when you are speaking, and does not record during
pauses in speech. Switch on this function via
, where
the sensitivity of the microphone can also be set.
The Fast Forward / Rewind speed can be set using the slider in or . The longer the dictation is fast forwarded / rewound, the faster it goes ("dynamic cueing"). If the speed is set to the minimum value, dynamic cueing is deactivated.
Normally, the standard Windows audio device is used for recording and playback but you can select this yourself on the Options / Recorder tab. Leave the "Voice input device" as already set, but change the "Voice output device" to the soundcard in your PC instead of the USB device. You must have the desktop loudspeakers attached to the soundcard.
Normally, all sounds and dictations are played back in the standard Windows audio device but you can select this yourself on the Options / Player (or indeed Recorder) tab. Change the "Voice output device" to the USB audio device (e.g. "Audio Control Speaker" for Philips) so that dictations are always played back in the earphones (or indeed USB hand-held mike or headset). Only dictations will be played back in this selected device, independently of other Windows sounds, music, error beeps etc. Now go to the Windows System Settings - Control Panel - Sounds and audio devices (multimedia) function and select the Audio tab. Set the playback Standard (preferred) audio device to the soundcard instead of the USB device. These other system sounds are always played back in the Windows standard device.
Some changes made in or only come into effect once the program has been closed and restarted.
Interrupting speech recognition during a dictation
You can interrupt speech recognition in order to record something else, such
as an urgent telephone message. Click on the large Speech Bubble icon
to temporarily close the Dictation Window and interrupt speech recognition. In the Progress
Display the message Please wait...
appears, and the position indicator shows 00:00 for minutes and seconds.
Record using the red button and then the new dictation can be saved by clicking the
Save button. You may
now load another dictation. To continue with the interrupted speech recognition,
click once more on
and click the Record button. When the result box
appears, you may resume dictating with the original document. New text will be inserted at the current
cursor position.
In the Dictation Manager under there
is a setting to automatically start the speech recognition program when
Recorder starts. This option is, of course, deactivated if no speech recognition
program is installed.
If the speech command "E O L" is wrongly activated during a dictation, the command can be deactivated under .
The Dragon Speech Recognition command "Go to sleep" deactivates the microphone, so that the program does not try to recognize background noise as dictated words. This command should not be used during longer interruptions to a dictation (phone calls, meetings etc) as it leaves the program in recognition mode, ready for the "Wake up" command. In such situations, simply turn off the microphone.
Add an instruction to a dictation
When working with Online-Recognition in the Recorder, the speech commands: "Instruction on " and "Instruction off" can be used. The same result can be obtained by selecting the menu items with the same name. Once in Instruction Mode, any spoken text will be first displayed in green (like this). The green text tells the typist that the text is an instruction, and is not to be typed into the document. When the typist pastes the corrected text from the Correction window into the document, the green text disappears. Any spoken instructions in the audio file will remain, however.
During Online-Speech Recognition in the
Recorder Dictation
Window, you can speed up your work by using "Phrases".
These functions as macros, and should be used for passages of text that are
often repeated in identical form. Such phrases can be added to documents from
the Phrase List
in the Recorder command menu
(right from the speech-bubble symbol). Select a text and use the speech command
"save to phrase list", or click on the menu command, to create a phrase.
The first line of a phrase's text will be used as the name of the phrase in
the Phrase List. The command "Phrase
List on" will open the phrase list
and allow phrases to be inserted into the text.
From the Player Correction window, simply use
the Save button
to save the complete text into the Windows
Clipboard, from where it can be pasted into any other Windows program
using [Ctrl + V] or
[Shift + INS] .
The Player can remember the current position within a dictation when it is closed, but not
completed (unblock dictation). The next time the same dictation
is loaded into the Player, it will automatically return to that same position.
Activate this option under
.
You can set a path to a particular drive and folder for each external device you import files from. Right-click on the device in the Import View, then Choose the appropriate directory path, and confirm by clicking .
The drop-down lists for author, typist, remarks etc. can be edited, for instance when false or disused entries are listed. Please use the "Modify lists" tool on the Advanced options tab (PIN required).
It is also possible to change any list externally using the Windows Editor. The lists are simple text files that are stored in a special folder _DNData in the dictation directory. This is either in the network for shared lists and/or in the local dictation directory for personal use. The location of these directories is defined on the Workflow options tab.
It is
recommended that only a system administrator with IT experience change these
lists to avoid possible software errors. If in
doubt please contact Support.
| Function | File | Network | Local |
| Author | dnAuthorList.dn | _DNData | copy only in _DNData |
| Typist | dnTypistList.dn | _DNData | copy only in _DNData |
| Batch no. | DkGpNr.dn | _DNData | no |
| Batch no. initials shortened | dnShortUsN.dn |
no |
_DNData |
| File no. | dnAkteList.dn | no | _DNData |
| Remarks |
dnNoteList.dn
|
optional | _DNData |
| Dragon server profile usernames | dnDgnUs.dn |
no |
_DNData |
| Col 1 | dnCol1.dn | optional | when renamed |
| Col 2 | dnCol2.dn | optional | when renamed |
Central, standard values for Remarks,
Col 1 & Col 2 (optional)
The values for these columns can be pre-set in a central network file available to all users as a standard description for new dictations, if required. Up to 99 entries can be in the permanent, drop-down list. This is an alternative to the default, user-entered method with local, per-user values. A local copy of the list is made regularly in order to provide laptop users with the current list when not in the network.
Furthermore, the entries can be indexed so that the Remarks can be sorted in the Workflow according to importance/relevance and NOT purely alphabetical. E.g. Fax, letter, mail, contract draft, out-sourced, meeting minutes etc. When this index method is used, there is no practical limit to the no. of characters allowed in the Remarks, (or Col 1 / Col 2).
Contact Support for details of how to set this up.